1 · Receive
Today's bank statement
Receipts arrive tagged to the payer by virtual account (BR-1).
Or enter one receipt by hand
Open invoices
| Invoice | Distributor | Total | Open | Age |
|---|
2 · Classify every short rupee becomes TDS, an accepted claim or a case with an owner
BR-3 as a decision table (tap to open)
| Evidence present | Amount ≤ Finance limit | Within scheme budget | Within 2× distributor's damage norm | Outcome |
|---|---|---|---|---|
| Y | Y | Y | Y | Auto-accept, credit note (BR-6) |
| N | any | any | any | Case to the reason-code owner |
| any | N | any | any | Case to owner; 2nd approver above threshold (BR-5) |
| any | any | N | any | Case to Sales ops |
| any | any | any | N | Case to Area sales manager |
| No reason code | Case to AR lead; never written off (BR-4) | |||
3 · Work the cases a person decides only what the rules could not
Tip: approve a ₹12,000 case as Asha (blocked), then switch to Vikram.
4 · Prevent ageing disputes flag the next order
Distributors and credit
Open disputes above ₹20,000 or older than 45 days flag the next order for review (BR-7).
| Distributor | FY purchases | Scheme left | Disputed |
|---|
Credit notes
Report to the IRP within 30 days (BR-6).
| Note | Distributor | Amount | IRP due |
|---|
Audit trail
Every action, with the rule that drove it.
Rules simplified for illustration: TDS u/s 194Q at 0.1% of taxable value once a distributor's purchases pass ₹50 lakh; thresholds are Finance-set and illustrative. Tax rules change; check current law. Built by Rupak Ghanpathi as a self-initiated case study.